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Staff clock-in
Know exactly who clocked in, and trust that the hours are real
CheckIn is honest staff time-tracking for salons and spas: every clock in, clock out, and break is tied to a PIN-verified identity, so the hours on the timesheet are the hours your team actually worked.
Paper timesheets and buddy-punching quietly cost you money
On a busy floor, time-tracking is the first thing that slips. A tech scribbles a start time three hours later, a colleague clocks in a friend who is running late, and the numbers on payday stop matching the work that happened. Across a month, that drift adds up to real money and real disputes.
Most salon and spa software treats attendance as an afterthought, or assumes everyone has a full login. In reality your floor is a mix: managers with back-office accounts, and chair staff or techs who should never need a password just to start their shift.
CheckIn closes both gaps. Clocking in takes a PIN-verified action that one person cannot do for another, and staff who do not need back-office access can clock in and out without an account at all.
How staff clock-in works
- 1
Pick your name
A staff member taps their name on the shared tablet roster. No hunting for a login screen, no shared password passed around the floor.
- 2
Verify with a PIN
They enter their personal PIN. CheckIn checks it and issues a short-lived, single-use identity token that authorizes this one clock action and nothing else.
- 3
Clock in
The clock-in is recorded with the verified identity attached. Because the token is single-use and expires in seconds, nobody can clock a colleague in.
- 4
Track breaks and sessions
Through the shift, staff start and end breaks and the platform keeps clean work sessions, so the totals reflect actual time on the floor.
- 5
Clock out
At the end of the day a second PIN-verified action closes the session. The timesheet is built from real events, not memory.
- 6
Review the hours
Managers see attendance per person, per location, and across the business, ready to feed into payroll without re-keying anything.
What you get
Clock in, out, breaks, and sessions
Full attendance tracking, not just a start and stop button. Breaks and work sessions are recorded so totals stay accurate across long shifts.
PIN-verified identity, no buddy-punching
Every clock action requires a short-lived, single-use identity token backed by the staff member’s PIN. It cannot be reused or handed off, so one person cannot clock another in.
Two kinds of staff
Full users with back-office accounts, and PIN-only staff members who do not need a login. Perfect for chair staff and techs who just need to clock in and out.
Promote-to-user when access grows
When a PIN-only staff member takes on more responsibility, promote them to a full account in place. Their history stays attached to the same person.
One person across several locations
A staff member who floats between your salons is assigned to each location they work. Their attendance is tracked wherever they clock in.
Per-service restrictions
Control which services each staff member is allowed to perform, so the floor reflects who is actually trained and signed off for each treatment.
Shared-tablet ready
Clock-in runs on a shared device with a quick name roster, so a single tablet at the back can serve the whole team without anyone logging in and out.
Feeds your analytics
Verified hours flow into per-person and per-location reporting, so labor sits next to revenue and wait times in the same dashboards.
Who it is for
Multi-tech nail salons
A floor full of techs clocking in and out all day needs attendance that is fast to tap and impossible to fake. PIN-only staff keep things moving without logins.
Head spas and day spas
Therapists and front-desk staff get a calm, quick clock-in on a shared tablet, with hours that managers can trust at payroll time.
Salons with chair-rent and employed mix
Some of your people need back-office access and some do not. CheckIn handles both as one roster, with per-service permissions where it matters.
Multi-location owners
When staff move between sites, one record follows them across locations, so attendance and permissions stay consistent everywhere they work.
Questions, answered
How does CheckIn stop staff from clocking each other in?
Every clock action requires a PIN-verified, single-use identity token that expires within seconds and cannot be reused. Because the token is tied to the person who entered their PIN and is consumed by one action, a staff member cannot clock a colleague in or out.
Do all staff need a login to clock in?
No. CheckIn supports two kinds of staff: full users with back-office accounts, and PIN-only staff members who do not need a login. Chair staff and techs can clock in and out with just a PIN on a shared tablet.
Can one staff member work at more than one location?
Yes. A staff member can be assigned to several locations, and their attendance is tracked wherever they clock in. One record follows the person across every salon or spa they work in.
Can I limit which services a staff member can perform?
Yes. Per-service restrictions let you control which treatments each staff member is allowed to perform, so the floor reflects who is trained and signed off for each service.
Is this shift scheduling or rostering?
No. CheckIn does honest time-tracking, not rostering. It records when staff actually clock in, take breaks, and clock out, and turns those real events into accurate hours for payroll.
Can a PIN-only staff member get more access later?
Yes. When a PIN-only staff member needs back-office access, you can promote them to a full user account in place. Their existing attendance history stays attached to the same person.
See CheckIn on your own salon’s flow
Book a 20-minute demo and we’ll show you the queue, kiosk and loyalty running on a setup like yours.